Office Administrator

Posted 2 weeks ago

Replacement Fan Coils for Hi-Rise Buildings

Position Summary: Unilux has been designing and manufacturing HVAC solutions for high-rise residential applications for almost 50 years. Our products have been installed in over 400,000 residential high-rise units and some have been in continuous use for over 40 years. Unilux CRFC is a recently created division focusing on the retrofit market providing solutions to aging residential high-rise dwellings. We are looking for an experienced full-time Office Administrator to help run our day-to-day front office operations. This position is backfilling a maternity leave. Should she choose to return, we will do our best to offer you another role in the organization. Hours: Monday to Friday from 8:00 a.m. to 4:00 p.m. Compensation: $38,000 to $43,000 annually based on skills and experience Responsibilities include but are not limited to:
  • Maintaining general office files, including job files, vendor files, and other files related to the company’s operations, both physically and digitally
  • Ensuring all office supplies are in-stock and ordering as needed
  • Carrying out clerical duties such as answering phone calls, responding to emails, scheduling, and preparing documents, including office correspondence, memos, and meeting preparations
  • Assisting the bookkeeper with accounts payable and accounts receivable
  • Welcoming visitors and directing them to the relevant personnel
  • Multi-tasking and time-management skills with the ability to prioritize tasks
Requirements
  • Proficient in Microsoft Office tools such as Outlook, Excel, Teams, and OneDrive
  • Working knowledge of QuickBooks
  • Degree in business, administration, or related field
  • 5 or more years of office administration experience
  • Data Management with experience using Excel
  • Friendly and inviting
  • Worked in the HVAC or manufacturing industry an asset
  • Worked in the condominium or rental industry an asset
This role will have a 90-day probationary period. If you pass the probationary period, you will be eligible for the following:
  • Two weeks annual vacation
  • Comprehensive medical and dental benefits package
This position is located at our Mississauga, Ontario office. We thank all applicants for their time and consideration.

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